Microfiche comes in multiple types and sizes and, depending on the quality of the original negative, can vary greatly in readability. What's more, digital conversion offers the benefit of standardization. Even if on-site data is entirely wiped out, a cloud-based backup easily restores all documents. Secure cloud based platforms are a popular topic and address disaster and access from multiple locations. Storing fiche off-site is one option, but this limits access to records and means you must rely on a physical storage provider to manage heat and humidity - while microfiche can last up to 500 years, even small temperature fluctuations can significantly shorten its lifespan by degrading the image quality, rendering it illegible.ĭigital documents, meanwhile, can be stored anywhere - on local server stacks, in an off-site databases or even in secure cloud platforms. Although microfiche offers long life and low maintenance, replacing a single slide can be costly and if a natural disaster such as flood or fire destroys your collection it can be all but impossible to replace.
The first step to better document management is digital conversion. Some studies put this amount of time at 30 to 60% or 2 to 3 days out of the week! What's more, security becomes an issue when organizations can't identify exactly where documents are located or when they discover that files have been “misplaced.” If paper files or microfiche cards aren't properly organized and easily accessible, employees spend a considerable amount of time searching for relevant documents instead of completing mission-critical tasks. The alternative? High-quality microfiche scanning in Virginia.Įvery organization can significantly benefit from efficient document management.
In a state that prides itself on next-generation technology from industries such as advanced materials development, data centers and energy management, microfiche has a natural expiration date. Consider the microfilm storage guidelines described by the University of Virginia, which include specifications about the type of film to be used, its ideal resolution, density and the need for monthly testing to ensure that the “file has been processed properly for archival retention.” Problem is, archival retention and retrieval are not the same thing. Microfiche remains a popular storage medium in Virginia, but is quickly becoming a costly option for local companies.
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